iCloud Notes

How to automatically sort completed items in Notes checklists

Notes Sorted Checklist Items on Mac

The Notes app is a terrific tool that you can sync with your iOS device and your Mac. One useful feature is the ability to create checklists. This makes Notes handy for to-dos, shopping lists, project tasks, gift lists, and more.

Along with checklist feature is a convenient setting. You can automatically sort completed items in your Notes checklists. So whenever you check the circle to cross an item off your list, it moves right to the bottom. This is helpful for seeing your remaining items at the top of the checklist, waiting for you to complete them.

Here’s how to enable the automatic sorting for Notes checklists on iPhone, iPad, and Mac.

How to attach files, photos, and videos to Notes on iPhone, iPad, and Mac

Add Photo or Video to Notes on iPhone

The Notes app is a terrific tool for keeping, syncing, and referencing your notes. And one thing that makes it even better is the ability to attach files or add images to your notes. When you’re taking notes for a lecture, jotting down instructions, or making a list, adding a PDF, photo, video, or other item that pertains to the note is super convenient.

We’ve shown you how to scan documents in Notes and insert links in your notes. So it seems fitting to walk you through adding other items like files and images to Notes on iPhone, iPad, and Mac.

How to save a Safari webpage to Notes on Mac, iPhone, and iPad

Save From Safari to Notes on Mac

There’s no easier way to capture a note from Safari than with the Notes app. Whether you’re doing research for school or work, planning a trip or event, or just want to make note of an article, Apple’s integration makes it simple.

Here, we’ll show you how to share a Safari webpage to a new, existing, or pinned note on your Mac, iPhone, and iPad.

How to use the enhanced actions menu in Notes on iPhone and iPad

Note Folder actions menu on iPad

Some might say there’s nothing wrong with the menus in the Notes app on iOS. But once you take a look at the redesigned menus on iOS 14 and iPadOS 14, you’ll appreciate the new arrangement and appearance.

An actions menu appears for both a note and a folder allowing you to do things like pin, lock, or copy a note as well as add people and view attachments. These types of actions remain in each menu with the update, just arranged differently so that you can access key actions quicker.

Here’s what you’ll find with the enhanced actions menus in the Notes app on iPhone and iPad.

How to add and remove links in Notes on iPhone, iPad and Mac

Add Link to Text in Notes Mac

Notes is a terrific app for doing exactly what the name implies. And whether you use Notes for work, school, or personal items, there’s bound to be a time when you want to include a link. By adding a link in a note, you can simply tap or click it and go right to the site or page without copying and pasting the URL.

You can add links to Notes a few different ways on iPhone, iPad, and Mac. This how-to shows you them all.

How to stop the Notes app from starting new notes with a Title

Notes Body Text on iPhone

Many people use the Notes app on their devices differently. You might keep it super organized with folders for all your projects and meaningful titles for your notes. Or, you might use it to simply jot down quick thoughts for a short time and delete the note soon after.

If you fall into the latter category, and just open Notes to capture something in a hurry that you don’t intend to keep forever, you probably don’t take the time to worry about titles. Maybe you’re jotting down a phone number, password, or an item you need from the store. In this case, all that really matters is the body of the note itself, right?

With a simple setting, you can have all notes you create in the Notes app start with the body text instead of a title. If this is something you’ll find useful, we’ve got you covered.

How to save photos, videos and scans taken in Notes to Photos on iOS

Settings Notes iPhone Table

If you use the Notes app on your iPhone or iPad for not just note-taking, but capturing photos, videos, and scans to reference within your notes, you can also save those items to your Photos app.

This means that if you want to use that capture for something else, you can find it easily in Photos rather than opening the Notes app for it. Maybe you thought this was happening all along, only to discover recently that it’s not.

Here’s how to automatically save photos, videos, and scans taken in Notes to Photos on iPhone and iPad.

How to collaborate by sharing notes in the Notes app

Collaborate in Notes

Teamwork is an important aspect of most businesses. So when it comes time to collaborate on a project, whether big or small, you’re going to want input from your team members, coworkers, or staff.

When you’re all in the office together, collaboration is usually pretty simple. But if you suddenly find yourself in a remote situation, things can get sticky.

Luckily, the Notes app makes collaboration easy. You can share notes with editing privileges so your collaborators can add their suggestions and make adjustments. To help you get back to working together, no matter where you are, here’s how to collaborate with the Notes app.

How to capture, view and edit scanned documents in Notes on Mac

Scanned documents in Notes Mac

If you use your iPhone or iPad to scan documents and save them in the Notes app, then you can manage those scans in Notes on your Mac. The features in Notes allow you to capture a scan from your device, view it on your Mac, and then crop, rotate, or apply filters.

Whether you want to keep copies of scans in Notes or just add one as a reference, here’s how to manage your scanned documents in Notes on Mac.