Apple gives you 5GB of free iCloud storage, which can quickly add up when you are syncing photos, videos, and documents, and even more so when you are sharing multiple devices with your iCloud account.
Those of you who sync their devices with iCloud have probably seen the following message: “Not Enough Storage: This iPhone cannot be backed up because there is not enough iCloud storage available. You can manage your storage in Settings.”
If you find yourself overfilled with data and cannot backup to iCloud, we have a simple tutorial to help you reduce the size of your storage…
Every week, we post a basic how-to guide for those new to the iOS ecosystem. We know that many of our readers already know the basics of their iPhone, but we like to post these articles to help new users, and hopefully, new readers of our little website. If you already know how to manage your storage in iCloud, my feelings wont be hurt if you skip this post.
Backup and delete your photos to make space
One of the biggest data hogs on iOS is in the photos and videos section. At any given time, I might only have a dozen pictures in my photo library, but my one or two-minute videos will take up more than a gig of space before I’ve had a chance to publish them on YouTube and delete them from my iPhone. The best way to keep your storage low, not just for iCloud, but also for your iPhone in general, is to delete photos and videos that you’ve backed up somewhere first.
We recently wrote two handy tutorials that will help you do just that:
- Best ways to backup your iPhone photos
- How to save storage space by removing photos from your iPhone
Delete Documents and Data to reduce the size of your iCloud backup
If your photos and videos are not the main culprits in taking up too much storage space in iCloud, there are a few other ways to make room.
The most obvious is to follow Apple’s prompt and manage your storage in Settings by deleting some of the Documents or data that you might not need.
Step 1: Go to Settings > iCloud > Storage & Backup > Manage Storage
Step 2: Select an app under “Documents & Data” (the biggest data hog will be at the top with each subsequent size below).
Step 3: After selecting the app, tap the “Edit” tab in the upper right corner and then select the specific document to remove, or tap the “Delete All” tab.
Step 4: Repeat as necessary until you are taking up less than 5GB of storage.
Specify what data should or should not be backed up
If there are entire apps that you don’t need to backup, you can do so by following Step 1 above, and then,
Step 2: Select the device you want to manage the backup for (“This iPhone,” for example).
Step 3: Under “Backup Options,” toggle apps off that you do not want to sync to iCloud.
Check your other iOS devices
Keep in mind that if you share multiple devices under the same iCloud account, you will need to manage storage from those devices as well. If your device is only using 2.3GB of storage space, but you still receive the “Not Enough Storage” error message, you may need to manage the storage of other devices on your account. Check your iPhone, iPad, and iPod touch to see where the excess storage usage is happening.
Purchase more iCloud storage
Of course, you could always just increase the amount of storage space you have by purchasing more from Apple.
Step 1: Go to Settings > iCloud > Storage & Backup
Step 2: Tap “Change Storage Plan”
Step 3: Select the plan that is right for you (10GB for $20/year, 20GB for $40/year, or 50GB for $100/year). Your iTunes account will be charged immediately and will renew automatically until you change or cancel your plan.
Now you know how to keep your iCloud storage space to a minimum. How much iCloud storage are you using? Which app is your biggest data hog?