Documents

How to print pages upside down or in reverse order on Mac

Print Page Upside Down on Mac

It may sound strange, but sometimes it’s not as easy as a button click to print the way we need to. Maybe you’re printing on a strangely shaped paper or unusual envelope and cannot place the item in your printer the way it needs to be inserted. Or maybe you have a lengthy document to print and fill out and want to start with the last page first.

For situations like these, you can make a few simple adjustments before you print. These will let you print pages upside down or in reverse order on Mac. Here’s how to set them up.

How to use Reading View in Pages, Numbers and Keynote on iOS

Reading View in Pages iPhone

If you’ve ever been reviewing one of your documents on iPhone or iPad and accidentally edited something, you’ll appreciate the Reading View feature. In version 10.1 of Pages, Numbers, and Keynote for iOS, you can enter Reading View to prevent unwanted and accidental changes to your documents.

Here, we’ll show you how to use Reading View in Pages, Numbers, and Keynote on your iPhone and iPad.

How to track changes in Apple Pages on Mac

Pages Mac Comments and Changes Pane Connect

If you and your coworker are collaborating on a document in Pages, using the feature to track changes can be helpful. This will display the text from each person adding or changing the document in a different color. So, you can easily see who does what.

In addition, you can see comments, replies, and changes in a handy sidebar and accept or reject individual or all changes to the document. If you’re using this feature for the first time, we want to help. Here’s how to track changes in Pages on your Mac.

How to format and customize lists in Pages, Numbers and Keynote

Format Customize Lists Pages Mac

If you use Pages, Numbers, or Keynote to create documents, spreadsheets, and slideshows, you may want to add a list. You might want to use an ordered list with letters or numbers. Or, you may want a bulleted list that uses dots or dashes.

Lucky for you, you can format lists in these three apps pretty much anyway you want. And you can customize more options than you might realize.

For your next list, here’s how to format and customize it in Pages, Numbers, and Keynote on Mac and iOS.

How to customize and create paragraph or text styles in Pages, Numbers and Keynote

Customize Create Paragraph Styles Pages Mac

When you’re working on a document in Pages, Numbers, or Keynote, you have a handy feature called Paragraph Styles. While the feature is labeled Paragraph Styles, most people think of these more as “text styles” because they automatically format the text elements of your document like the title, headings, and body.

By using Paragraph Styles you can save yourself from manually formatting the font style, size, and color because you can simply apply a style with a click or tap.

You can also customize those preset Paragraph Styles as well as create your own styles that you can use throughout your document. This saves you from continually having to change the font style, size, or color of your text manually.

Here, we’ll show you how to customize existing and create new Paragraph (or text) Styles in Pages, Numbers, and Keynote.

How to combine and break up shapes in Pages, Numbers and Keynote

Combine Break Apart Shapes Pages Mac

Working with shapes in Pages, Numbers, and Keynote is easy to do and can improve your document. Whether you insert a shape for a useful purpose or simply the appearance, there is a nice selection to pick from. But, if the exact shape you need isn’t in the collection, you may have to get a little creative.

Sure, you can go search the web for the shape you want, but if you have the basic tools to create what you need, you can save yourself some search time. You can combine shapes in Pages, Numbers, and Keynote to create something unique. And of course, you can break apart combined shapes too. Our tutorial shows you how to do both.

How to fill shapes with colors, gradients or images in Pages, Numbers and Keynote

Pages Mac Fill Shape

Working with shapes in your documents, spreadsheets, and slideshows can be helpful. You might add basic shapes like squares and circles or meaningful shapes for education and transportation. The nice thing about using these kinds of shapes is that you can customize them. So they don’t just have to be blue on white.

With the flexibility of filling shapes in Pages, Numbers, and Keynote, you can use colors, gradients, or images. Each option can serve a great purpose or provide a terrific appearance. Here, we’ll show you how to fill your shapes in these three apps on Mac and iOS.

Filling shapes in Pages, Numbers, and Keynote

Type of shape fills

You have a handful of fill options for shapes on Mac, iPhone, and iPad. Note that some features described below are currently only available on Mac.

The Color fill lets you pick a preset color. On Mac, click the palette button to choose just the right shade. Select an option from the top of the pop-up window to use the color wheel, sliders, palettes, image palettes, or pencils.

The Gradient fill gives you a quick way to add that to your shape. Pick the colors, angle, direction, and degrees.

The Advanced Gradient (Mac) lets you get into more detail with the gradient you want to use. You can choose from a linear or radial gradient and reverse the direction.

The Image fill lets you choose how to display the image such as scale or stretch. If you pick original image or tile, the scale settings will be enabled for you. Click or tap Choose to select your photo or image.

The Advanced Image (Mac) fill lets you pick colors as the background for your image.

Fill shapes on Mac

When you want to fill a shape in one of these three apps on your Mac, the process is the same. So open your document in the app you want to use and follow along. To illustrate, we’ll use Pages.

1) To add a shape, click the Shape button in the toolbar or Insert > Shape from the menu bar.

2) With your shape selected, click the Format button to open the sidebar and pick the Style tab.

3) Click the triangle next to Fill to expand and view all of your options.

4) In the drop-down box, you can choose a color, gradient, or image. The gradient and image fills give you the advanced options mentioned above.

With each adjustment you make to the type of fill or settings for it, you’ll see your changes immediately. This makes it convenient to get the exact look you want.

Fill shapes on iPhone and iPad

Like on Mac, the process for filling your shapes is the same in Pages, Numbers, and Keynote on iPhone and iPad. So open the app and document you want to use and then do the following.

1) To add a shape, tap the plus sign at the top and choose the Shape icon.

2) Pick a shape category and tap to select the shape you want to use.

3) With your shape selected, tap the Style button (brush icon) and pick the Style tab.

4) Tap Fill and then pick your fill style from the top; Preset (quick color selections), Color, Gradient, or Image.

Again, you’ll see any changes you make to the fill you pick immediately. So you can continue adjusting as necessary.

Wrapping it up

When you want to fill a shape in Pages, Numbers, or Keynote, you definitely have some flexibility. There are times when a simple, solid color gets the job done, a gradient looks nicer, or an image is there for a reason. So, keep this tutorial in mind the next time you want to fill a shape in one of those three apps.

What are your thoughts on using shapes in Pages, Numbers, and Keynote? Do you find the options decent or lacking? Do you think more fill options would be great and if so, which ones? Share your thoughts in the comments below or on Twitter.

How to reduce the file size of a Pages, Numbers or Keynote document

Reduce File Size Settings Keynote Mac

When you’re composing basic documents that are mostly made up of text, the size of the file isn’t usually too large to send or share. But if you’re using images and including videos, those file sizes can become quite large.

In this tutorial, we’ll show you how to quickly and easily reduce the file size of a document in Pages, Numbers, and Keynote on your Mac. This will give you a simpler way send or share your file.

How to combine portrait and landscape pages in a Word document

Word Mix Portrait Landscape Pages Document Mac

Some recently asked on Twitter how to add a landscape page to a portrait document in Pages. Unfortunately, the answer is, you can’t. Why not is a mystery. But if you have access to Microsoft Word, you can mix page orientations there.

This is convenient for many types of documents. You may want to insert a table or spreadsheet of data, include a landscape-view, full-page image, or create a brochure or pamphlet that requires both portrait and landscape pages.

If you’re willing and able to open your document in Word, here’s how to mix portrait and landscape pages in one document.