Documents

How to add, edit, and use tab stops in Pages

Tab Stops in Pages on Mac

You may not think much about tab stops when composing a document in Pages, but these handy tools can save you time if you set them up from the start. Depending on the type of document you’re creating, you can use the stops for each press of your tab key on Mac. Your text is then perfectly aligned where it needs to be each time, letting you concentrate on your words instead of the layout.

You can also use tab stops in Pages on iPhone and iPad. Then with the shortcut menu, move the text to the stop you want.

We’ll show you how to add, edit, and use tab stops in Pages to make your document creation process quicker and easier.

How to use ‘Send to Kindle’ on Mac for books and documents

If you find yourself sending more and more items to your Kindle from your computer, check out the Send to Kindle app. The app is free and available for both Mac and Windows.

With it, you can easily send documents and book files directly to your Kindle eReader or the Kindle reading app on your other devices.

Here, we’ll show you the various ways you can use Send to Kindle to get the items you need from your computer to the Kindle device or reading app you want.

How to share documents from Pages, Numbers, and Keynote

Share from Pages with Messages on Mac

When you finish working on a document in Pages, sheet in Numbers, or slideshow in Keynote, you may want to share it with someone. You don’t necessarily want to collaborate with them, which involves a different how-to for working on the document together. But you want to send it to them as a finished product.

You have various ways to share documents directly from Pages, Numbers, and Keynote along with different options when sharing it from Mac. So here, we’ll walk you through how to share a document on iPhone, iPad, and Mac.

How to collaborate in Pages, Numbers, and Keynote

Start Collaborating in Pages on iPhone

You can easily share a document you create in Pages, Numbers, and Keynote. But that’s handier if your document is finished or you’re not looking for input. So if you’re composing a document that you want to work on with someone, these apps offer a nice collaboration feature.

When you collaborate, you’re working on it together and reviewing the other person’s input. You can use track changes or comments which is sort of like discussing it in the same room. This gives you an easy way to create the ultimate final product.

So here, we’ll show you how to start collaborating on your documents in Pages, Numbers, and Keynote. And we’ll go through instructions for Mac, iPhone, and iPad.

How to insert and format charts in Pages

Pie Chart in Pages on Mac

We mostly think about using charts when working in an application like Numbers. After all, that’s where we use a lot of numerical data and perform data analysis. But if you’re creating a report, proposal, or similar document where a chart could be beneficial, Pages has you covered.

What’s nice about the chart feature in Pages is that you can just pop in a chart, add a small amount of data, and you’re done. If you want to spruce it up, you can, but you don’t have to.

To make your next document a little more eye-catching, we’ll show you how to work with charts in Pages.

How to work with tables in Pages on Mac, iPhone, and iPad

Insert and Format a Table in Pages on Mac

If you’re creating a report, proposal, or essay, you can take advantage of tables in Pages. These can format and present your data neatly. And while you can certainly create a table in something like Numbers and copy it over, it’s not really necessary, especially if it’s a small amount of data. You can also use tables in Pages to structure other things in a nice grid format, like images, logos, or shapes.

Here, we’ll show you how easy it is to work with tables in Pages on Mac, iPhone, and iPad.

7 easy ways to share files between two Macs

iCloud Drive Folder on Mac to Share Files

Whether you have two Macs of your own or just in your household, file sharing is likely to come up now and then. You may want to share a financial spreadsheet, PDF of a contract, receipt from a purchase, or similar document.

Here, we’ll show you seven super easy ways to share files between two Mac computers. Each is simple in its own way. So, the one you choose can depend on the confidentiality of the document, access to the services, or pure preference.

How to change line and character spacing in Pages

Adjusted Line Spacing in Pages on Mac

Making your Pages documents more pleasing to the eye can also makes them easier to read. One way to do this is to adjust the line spacing. And for some, using specific spacing is required, like double-spacing.

In addition, the spacing you use between your characters can come into play if you’re using certain font styles. You don’t want the characters to be squished together or even too far apart, both of which can make your document hard to follow.

Since these settings work together to make your Pages documents more legible, we’ll show you how to adjust both line and character spacing in Pages on Mac, iPhone, and iPad.

How to email documents and books to your Kindle

Send Email to Kindle

You may not realize it, but your Kindle has an email address. And if you use the Kindle app on your iPhone or iPad, it has an email address too. This lets you send documents and book files directly to your device.

Before you start using this email address; however, you should take a moment to add your “from” email address to the approved senders list. Otherwise, the file you’re emailing may be delayed by Amazon’s watchful eye.

Here, we’ll show you how to add your email address to the safe sender’s list, how obtain the email address for your Kindle Paperwhite, and other tips you need to know.

How to save files, photos, and attachments in Messages to your device

Save an Attachment in Messages on iPhone

The nice thing about Messages is that you can send more than texts. You can share photos or images and files or documents. And while you may be receiving one just for a quick look, it might be something you want to save.

It could be a photo of a faraway family member, a contract, an estimate for work, an invoice, a receipt, or something similar. These types of attachments are worth saving and maybe even necessary.

Here, we’ll show you how to save files, photos, and other attachments in Messages to your iPhone, iPad, or Mac.

How to extract photos and images from Pages, Word, Excel, and more

Word Save as Picture on Mac

Have you ever received or downloaded a document that you wanted to grab an image from? It could be your company logo in a Pages document, photo of a location in Word, or an instructional image in a Keynote or PowerPoint presentation.

For the most part, extracting a photo or image from Apple and Microsoft applications is universal, which is nice. Here, we’ll show you how to extract a photo or image from various document types.

How to manage PDF document pages with Preview on Mac

Contact Sheet for a PDF in Preview on Mac

Preview on Mac is a great built-in tool for working with PDFs in addition to images. You can sign a PDF with it, make annotations, and merge documents too. Along with all of that, you can manage the pages in your PDF document with Preview.

If you want to add, remove, or rearrange pages in a PDF, Preview on Mac lets you do it easily, here’s how.