Pages

How to share documents from Pages, Numbers, and Keynote

Share from Pages with Messages on Mac

When you finish working on a document in Pages, sheet in Numbers, or slideshow in Keynote, you may want to share it with someone. You don’t necessarily want to collaborate with them, which involves a different how-to for working on the document together. But you want to send it to them as a finished product.

You have various ways to share documents directly from Pages, Numbers, and Keynote along with different options when sharing it from Mac. So here, we’ll walk you through how to share a document on iPhone, iPad, and Mac.

How to collaborate in Pages, Numbers, and Keynote

Start Collaborating in Pages on iPhone

You can easily share a document you create in Pages, Numbers, and Keynote. But that’s handier if your document is finished or you’re not looking for input. So if you’re composing a document that you want to work on with someone, these apps offer a nice collaboration feature.

When you collaborate, you’re working on it together and reviewing the other person’s input. You can use track changes or comments which is sort of like discussing it in the same room. This gives you an easy way to create the ultimate final product.

So here, we’ll show you how to start collaborating on your documents in Pages, Numbers, and Keynote. And we’ll go through instructions for Mac, iPhone, and iPad.

How to use zoom in Pages, Numbers, and Keynote

Keynote Zoom in Toolbar on Mac

Zoom is one of those features meant to make our lives easier but is often overlooked for certain tasks. Sure, you may be used to zooming in on a photo your friend texts you, but do you think about the same action when you’re working on a document?

In Pages, Numbers, and Keynote on Mac, you can use the handy zoom feature in the toolbar. But there are also additional options for this feature in the menu bar. The functions differ per these three applications and between Mac and iPhone or iPad.

There’s never a reason to struggle to see something in these three apps with the helpful zoom option. So here, we’ll show you how to use zoom in Pages, Numbers, and Keynote.

How to insert and format charts in Pages

Pie Chart in Pages on Mac

We mostly think about using charts when working in an application like Numbers. After all, that’s where we use a lot of numerical data and perform data analysis. But if you’re creating a report, proposal, or similar document where a chart could be beneficial, Pages has you covered.

What’s nice about the chart feature in Pages is that you can just pop in a chart, add a small amount of data, and you’re done. If you want to spruce it up, you can, but you don’t have to.

To make your next document a little more eye-catching, we’ll show you how to work with charts in Pages.

How to work with tables in Pages on Mac, iPhone, and iPad

Use table in the Pages app

If you’re creating a report, proposal, or essay, you can take advantage of tables in Pages. These can format and present your data neatly. And while you can certainly create a table in something like Numbers and copy it over, it’s not really necessary, especially if it’s a small amount of data. You can also use tables in Pages to structure other things in a nice grid format, like images, logos, or shapes.

Here, we’ll show you how easy it is to work with tables in Pages on Mac, iPhone, and iPad.

How to change line and character spacing in Pages

Line spacing in the Pages app

Making your Pages documents more pleasing to the eye can also make them easier to read. One way to do this is to adjust the line spacing. And for some, using specific spacing is required, like double-spacing.

In addition, the spacing you use between your characters can come into play if you’re using certain font styles. You don’t want the characters to be squished together or even too far apart, both of which can make your document hard to follow.

Since these settings work together to make your Pages documents more legible, we’ll show you how to adjust both line and character spacing in Pages on Mac, iPhone, and iPad.

How to use tiered numbers and letters for lists in Pages

Tiered List in Pages on Mac

Apple gives us many ways to customize lists in Pages. You can use letters, numbers, bullets, dashes, and images. And if the list in your document is a lengthy one with many items and subitems, it can actually get confusing if you don’t structure and label it well.

One important feature you can use with lettered and numbered lists is called a Tiered list. This can help you or your reader follow your list more clearly. So for your next multilevel list in Pages, here’s how to use a tiered list on Mac, iPhone, and iPad.

How to extract photos and images from Pages, Word, Excel, and more

Extract photos from documents, spreadsheets, and presentations

Have you ever received or downloaded a document that you wanted to grab an image from? It could be your company logo in a Pages document, a photo of a location in Word, or an instructional image in a Keynote or PowerPoint presentation.

For the most part, extracting a photo or image from Apple and Microsoft applications is universal, which is nice. Here, we’ll show you how to extract a photo or image from various document types.

Tips for using Scribble in Pages, Numbers, and Keynote on iPad

Try Scribble on iPad

Scribble is a terrific tool for jotting down notes on your iPad with an Apple Pencil. With iPadOS 14, you can do things like turn handwriting into typed text and use handwriting in text boxes like search fields.

So when it comes to being productive with Pages, Numbers, and Keynote on iPad, you can use Scribble to get things done quickly. Here are some tips for using Scribble in those apps with your Apple Pencil so you can make the most of the feature.