How to add photos, music, or movies to Pages, Numbers, and Keynote documents

The Media Browser is exactly what it sounds like. It’s a tool for looking through or searching for media like photos, music, and movies. So if you want to include an item in your Pages, Numbers, or Keynote document on Mac, the Media Browser is your go-to tool.

Here, we’ll show you ways to access the Media Browser, find items with it, and insert media into your documents.

Using the Media Browser in Pages, Numbers, and Keynote

Access the Media Browser on Mac

The Media Browser works the same in all three applications, Pages, Numbers, and Keynote. And with that, you can access it the same ways of which there are two.

  • Click View > Show Media Browser from the menu bar.
  • Click the Insert button in the toolbar and pick Photos, Movies, or Music.

Media, Open Browser in Pages

When the tool displays, it’s in its own usable window with three tabs for the media types. You can move the Media Browser by dragging it and keep it open as you continue to work on your document if you like. Hit the X on the top left to close it like your other Mac apps.

Browse or search for items

The first thing you should do when the Media Browser opens is to make sure you’re on the tab for the media type you want.

Then on the left, are expandable options for locating the media. For Photos and Movies, you’ll see things like Recents, Favorites, and shared albums. For Music, you have your Library of songs along with Playlists. Expand or collapse the items on the left to make it easier to find what you need.

Media Browser Photos in Pages

The Music tab includes a handy Search box at the top. This makes looking for a song, album, or artist much easier. Click the magnifying glass and narrow down your choices.

Media Browser Music Search in Pages

Add an item from the Media Browser

When you find the photo, song, or video you want to add to your document, the rest is easy. Either click the item or drag it into the document. From there, you can move, resize, or edit it right inside Pages, Numbers, or Keynote.

Photos display nicely and music and movies have a handy play/pause button.

Media Browser, Insert Movie in Pages

Wrapping it up

Pages, Numbers, and Keynote on iPhone and iPad don’t have a Media Browser. You simply click the plus sign at the top and insert the type of media you want. So take advantage of this handy tool when working in those apps on your Mac!

What features of Pages, Numbers, and Keynote do you like most? Is the Media Browser one of them? Let us know below or on Twitter!