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Apple is updating the iWork app icons in macOS 12 Monterey

Sometime in the near future, Apple is going to launch the next major update to its desktop operating system. With macOS 12 Monterey, the company is welcoming plenty of changes to the software. Including some tweaks to the user interface and overall aesthetic. And that will apparently be the case for the iWork app icons as well.

How to add, edit, and use tab stops in Pages

Tab Stops in Pages on Mac

You may not think much about tab stops when composing a document in Pages, but these handy tools can save you time if you set them up from the start. Depending on the type of document you’re creating, you can use the stops for each press of your tab key on Mac. Your text is then perfectly aligned where it needs to be each time, letting you concentrate on your words instead of the layout.

You can also use tab stops in Pages on iPhone and iPad. Then with the shortcut menu, move the text to the stop you want.

We’ll show you how to add, edit, and use tab stops in Pages to make your document creation process quicker and easier.

How to work with shapes and lines in Pages, Numbers, and Keynote

Add a Shape in Pages on Mac

Pages, Numbers, and Keynote offer useful built-in shapes and lines that you can use to enhance your documents. Whether you’re creating a flowchart or diagram, or just want to add a subtle visual, you can easily insert and customize the available shapes and lines.

For converting straight lines to curved ones or adjusting a shape’s features, we want to help you make the most of using these items in your documents. Here are several tips for working with shapes and lines in Pages, Numbers, and Keynote.

How to add photos, music, or movies to Pages, Numbers, and Keynote documents

Media Browser in Pages on Mac

The Media Browser is exactly what it sounds like. It’s a tool for looking through or searching for media like photos, music, and movies. So if you want to include an item in your Pages, Numbers, or Keynote document on Mac, the Media Browser is your go-to tool.

Here, we’ll show you ways to access the Media Browser, find items with it, and insert media into your documents.

How to share documents from Pages, Numbers, and Keynote

Share from Pages with Messages on Mac

When you finish working on a document in Pages, sheet in Numbers, or slideshow in Keynote, you may want to share it with someone. You don’t necessarily want to collaborate with them, which involves a different how-to for working on the document together. But you want to send it to them as a finished product.

You have various ways to share documents directly from Pages, Numbers, and Keynote along with different options when sharing it from Mac. So here, we’ll walk you through how to share a document on iPhone, iPad, and Mac.

How to collaborate in Pages, Numbers, and Keynote

Start Collaborating in Pages on iPhone

You can easily share a document you create in Pages, Numbers, and Keynote. But that’s handier if your document is finished or you’re not looking for input. So if you’re composing a document that you want to work on with someone, these apps offer a nice collaboration feature.

When you collaborate, you’re working on it together and reviewing the other person’s input. You can use track changes or comments which is sort of like discussing it in the same room. This gives you an easy way to create the ultimate final product.

So here, we’ll show you how to start collaborating on your documents in Pages, Numbers, and Keynote. And we’ll go through instructions for Mac, iPhone, and iPad.

How to use zoom in Pages, Numbers, and Keynote

Keynote Zoom in Toolbar on Mac

Zoom is one of those features meant to make our lives easier but is often overlooked for certain tasks. Sure, you may be used to zooming in on a photo your friend texts you, but do you think about the same action when you’re working on a document?

In Pages, Numbers, and Keynote on Mac, you can use the handy zoom feature in the toolbar. But there are also additional options for this feature in the menu bar. The functions differ per these three applications and between Mac and iPhone or iPad.

There’s never a reason to struggle to see something in these three apps with the helpful zoom option. So here, we’ll show you how to use zoom in Pages, Numbers, and Keynote.

How to insert and format charts in Pages

Pie Chart in Pages on Mac

We mostly think about using charts when working in an application like Numbers. After all, that’s where we use a lot of numerical data and perform data analysis. But if you’re creating a report, proposal, or similar document where a chart could be beneficial, Pages has you covered.

What’s nice about the chart feature in Pages is that you can just pop in a chart, add a small amount of data, and you’re done. If you want to spruce it up, you can, but you don’t have to.

To make your next document a little more eye-catching, we’ll show you how to work with charts in Pages.

How to work with tables in Pages on Mac, iPhone, and iPad

Insert and Format a Table in Pages on Mac

If you’re creating a report, proposal, or essay, you can take advantage of tables in Pages. These can format and present your data neatly. And while you can certainly create a table in something like Numbers and copy it over, it’s not really necessary, especially if it’s a small amount of data. You can also use tables in Pages to structure other things in a nice grid format, like images, logos, or shapes.

Here, we’ll show you how easy it is to work with tables in Pages on Mac, iPhone, and iPad.

How to change line and character spacing in Pages

Adjusted Line Spacing in Pages on Mac

Making your Pages documents more pleasing to the eye can also makes them easier to read. One way to do this is to adjust the line spacing. And for some, using specific spacing is required, like double-spacing.

In addition, the spacing you use between your characters can come into play if you’re using certain font styles. You don’t want the characters to be squished together or even too far apart, both of which can make your document hard to follow.

Since these settings work together to make your Pages documents more legible, we’ll show you how to adjust both line and character spacing in Pages on Mac, iPhone, and iPad.

How to use tiered numbers and letters for lists in Pages

Tiered List in Pages on Mac

Apple gives us many ways to customize lists in Pages. You can use letters, numbers, bullets, dashes, and images. And if the list in your document is a lengthy one with many items and subitems, it can actually get confusing if you don’t structure and label it well.

One important feature you can use with lettered and numbered lists is called a Tiered list. This can help you or your reader follow your list more clearly. So for your next multilevel list in Pages, here’s how to use a tiered list on Mac, iPhone, and iPad.