Keynote

Apple is updating the iWork app icons in macOS 12 Monterey

Sometime in the near future, Apple is going to launch the next major update to its desktop operating system. With macOS 12 Monterey, the company is welcoming plenty of changes to the software. Including some tweaks to the user interface and overall aesthetic. And that will apparently be the case for the iWork app icons as well.

How to work with shapes and lines in Pages, Numbers, and Keynote

Add a Shape in Pages on Mac

Pages, Numbers, and Keynote offer useful built-in shapes and lines that you can use to enhance your documents. Whether you’re creating a flowchart or diagram, or just want to add a subtle visual, you can easily insert and customize the available shapes and lines.

For converting straight lines to curved ones or adjusting a shape’s features, we want to help you make the most of using these items in your documents. Here are several tips for working with shapes and lines in Pages, Numbers, and Keynote.

How to add photos, music, or movies to Pages, Numbers, and Keynote documents

Media Browser in Pages on Mac

The Media Browser is exactly what it sounds like. It’s a tool for looking through or searching for media like photos, music, and movies. So if you want to include an item in your Pages, Numbers, or Keynote document on Mac, the Media Browser is your go-to tool.

Here, we’ll show you ways to access the Media Browser, find items with it, and insert media into your documents.

How to work with tables in Keynote on Mac, iPhone, and iPad

Keynote Inserted Table on Mac

When you’re creating a Keynote slideshow, you might consider using a table for a nice way to format your data. Your presentation may be for an organization where you want to show financial data or a company where you want to display product sales. Whatever it is, using tables in Keynote is just as easy as using them in Pages, and just as beneficial.

Here’s how to work with tables in Keynote including inserting, formatting, and adjusting them.

How to share documents from Pages, Numbers, and Keynote

Share from Pages with Messages on Mac

When you finish working on a document in Pages, sheet in Numbers, or slideshow in Keynote, you may want to share it with someone. You don’t necessarily want to collaborate with them, which involves a different how-to for working on the document together. But you want to send it to them as a finished product.

You have various ways to share documents directly from Pages, Numbers, and Keynote along with different options when sharing it from Mac. So here, we’ll walk you through how to share a document on iPhone, iPad, and Mac.

How to collaborate in Pages, Numbers, and Keynote

Start Collaborating in Pages on iPhone

You can easily share a document you create in Pages, Numbers, and Keynote. But that’s handier if your document is finished or you’re not looking for input. So if you’re composing a document that you want to work on with someone, these apps offer a nice collaboration feature.

When you collaborate, you’re working on it together and reviewing the other person’s input. You can use track changes or comments which is sort of like discussing it in the same room. This gives you an easy way to create the ultimate final product.

So here, we’ll show you how to start collaborating on your documents in Pages, Numbers, and Keynote. And we’ll go through instructions for Mac, iPhone, and iPad.

How to use zoom in Pages, Numbers, and Keynote

Keynote Zoom in Toolbar on Mac

Zoom is one of those features meant to make our lives easier but is often overlooked for certain tasks. Sure, you may be used to zooming in on a photo your friend texts you, but do you think about the same action when you’re working on a document?

In Pages, Numbers, and Keynote on Mac, you can use the handy zoom feature in the toolbar. But there are also additional options for this feature in the menu bar. The functions differ per these three applications and between Mac and iPhone or iPad.

There’s never a reason to struggle to see something in these three apps with the helpful zoom option. So here, we’ll show you how to use zoom in Pages, Numbers, and Keynote.

How to group and ungroup slides in Keynote

Grouped Slides in Keynote on Mac

When you’re creating a slideshow in Keynote, especially a lengthy one, it’s important to keep things organized. You could have a presentation with over 100 slides and are continuing to insert more and rearrange them. One good way to keep everything organized is by grouping slides.

Grouping slides in Keynote doesn’t affect your presentation. It’s merely a way to keep related slides together or move them in a group. This is helpful if you have a set of slides that naturally belong together and you want to make sure they stay that way.

Here, we’ll show you how to group slides as well as ungroup them in Keynote on Mac, iPhone, and iPad.

How to change the theme of an existing Keynote slideshow

Choose a Keynote Theme on Mac

Keynote offers a nice selection of slideshow themes. They cover minimalistic, bold, crafty, portfolios, and more. So you might start creating a presentation with a theme and then decide it doesn’t fit your slideshow. Or you may begin with a blank presentation and then think it could use some pizazz.

Either way, you can change the theme of your Keynote slideshow anytime you like and we’ll show you how on Mac, iPhone, and iPad.

How to automatically play, loop, or restart a slideshow in Keynote

Presentation Type in Keynote on iPhone

When you’re presenting a slideshow, the last thing you need to worry about is actually playing it. That should be the easiest part. Keynote offers a few simple ways to play your slideshow automatically. You can set it to start, loop, and restart without lifting a finger. This is handy for presentations that you want to continually play in a waiting room, conference room, or trade show.

Here, we’ll show you how to set up your Keynote slideshow to do just that - automatically play, loop, restart.

How to create a PDF handout or outline of your Keynote slideshow

Handout PDF from Keynote

You can easily play a presentation and have ways to print a Keynote slideshow as well. But what if you want to save it in a useful layout and maybe send or share it that way?

Keynote offers a helpful Handout view that you can use for taking notes and an Outline layout that gives you the presentation in written form. You can save both of these views as PDF files. Then do with them what you wish, here’s how.

How to add slide transitions in Keynote

Add a Transition in Keynote on iPhone

We’ve already shown you how to use the Keynote Magic Move transition, but what about the standard Keynote transition feature? If you don’t care to add “magic” to your slideshows, you can still use a simple transition between your slides.

Slide transitions don’t have to be over-the-top or even noticeable. You can use a basic fade effect to move from one slide to the next. And if you do want something fancier, pick one that uses a swoosh for your slides to swoop in and out.

Here, we’ll show you had to add slide transitions to your Keynote presentation on Mac, iPhone, and iPad.