How to manually add passwords and use the assistant in Keychain Access

Keychain Access Generated Password

You may not pay a lot of attention to the Keychain Access app on your Mac. But with it, you have access to a handy spot for holding your passwords and other account information.

While the tool is set up to automatically capture and hold your keychain passwords (should you accept this option when prompted), you can also add them manually. This is convenient for passwords you use elsewhere. And the app comes with an assistant to help you set up a solid and more secure password.

Here, we’ll show you how to manually add passwords and use the assistant in Keychain Access on your Mac.

Use Keychain Access on your Mac

Open Keychain Access

You can quickly open Keychain Access by popping the phrase into your Spotlight search. Alternatively, select Keychain Access from your Utilities folder with Go > Utilities from the Finder menu bar.

When Keychain Access opens, you’ll see the Keychains and Categories on the left. So you can select a Keychain and then the item from the Category list. Plus, you can create your own Keychains to keep certain details organized.

As you can see, Keychain Access stores a lot of valuable information including secure notes, certificates, system information, and server details. But here we’re discussing passwords, so let’s get started.

Add a password to Keychain Access

If you have an account set up somewhere with a username and password you want to add to your keychain, choose the Keychain that you want to add it to on the left and then do the following.

1) Pick Password in the Category list.

2) Click the plus sign at the top.

3) Complete the details for the password including item name, account name, and password. You’ll notice under the Keychain Item Name input box, a statement for entering the URL if the item is for a website.

The Password field will show you the strength of your password using the meter and corresponding word below. If you intend on changing your password to a stronger one, this information is helpful.

4) When you finish, click Add.

Keychain Access Add Password

Use the Password Assistant

If you are setting up an account for something and want to store those details here, but need a little help creating a strong password, use the Password Assistant.

Follow the same steps as above to add an item and enter the account details. When you get to the Password field, click the Key button on the right.

Keychain Access Open Password Assistant

The Password Assistant will open and give you options for creating a strong password.

Keychain Access Password Assistant

Type: Choose from Manual, Letters & Numbers, Numbers Only, Random, or FIPS-181 compliant. The most common choice would be Letters & Numbers. But some places require a specific type, so you may want to check ahead of time.

Suggestion: The Password Assistant gives you several suggestions immediately. Click the drop-down box to view and select one of the these if you like.

Length: Move the slider to obtain a password between eight and 31 characters long.

Quality and Tips: These are helpful areas that show you the strength for the Quality and Tips for the Type of password you want to create.

Once you select a password using the Password Assistant, it will populate that field for the item. Click Add when you finish.

Keychain Access Generated Password

If you want to change a password for an existing item, remember that you can pop back into Keychain Access and use the Password Assistant.

Access your passwords

To view a password you’ve added or make a change, open Keychain Access. Then select the Keychain, click Password (under Category) and follow these steps.

1) Locate the item by sorting the columns or using the Search box at the top.

Keychain Access Find Password Item

2) Double-click to open the item and check the box for Show Password.

3) Enter your Mac system password when prompted.

4) If you need to change something, you can do this here. Plus, you can access the Password Assistant using the Key button if you want to obtain a new password.

5) Click Save Changes when you finish.

Keychain Access View Password

Wrapping it up

Keychain Access is a secure and convenient tool that holds a lot of valuable information. That might just make it the best place to secure your account information. Are you going to take advantage of this handy tool built into your Mac for storing and generating passwords? Let us know!