The best free Mac apps for managing simple work and home projects

Mac Apps to Manage Projects - Taskade

You may not be a project manager by trade, but you do have projects to manage. So you probably don’t need a fancy or extensive project management tool. But you do need one to keep track of smaller projects for work, school, or your home.

These Mac apps can help you stay up to date on all of your projects. They offer project and task management with extra features but still keep things simple. Best of all, they’re each available for free. And those that have in-app purchases do so to give you more features you might want but don’t necessarily need.

For keeping track of all your projects, check out this list of the best Mac apps for managing them.

Mac simple project management apps

Here are the apps we’ll cover, in no particular order. And while we’ll describe some standout features for each one, be sure to check out the App Store descriptions or websites for full feature sets.


Trello Mac Manage Projects

If you want an app that you can access on your Mac, mobile devices, and the web that gives you a visual management tool, you want Trello. Trello uses the Kanban method of project management with boards as projects and cards as tasks.

Trello notable features:

  • Create multiple boards for all projects and add cards for your tasks.
  • Add lists and checklists to cards, assign tasks, and share with others to work together.
  • Include photos and videos, attach files, add due dates, receive notifications, and make comments.

What’s nice about this method and this tool is that the possibilities go beyond managing projects. You can create boards for vacations, recipes, event planning, and more. For a complete project manager and keeper, check out Trello.

  • Availability: iPhone, iPad, Mac, Windows, Android, browser extensions, and the web
  • Cost: Free with pricing plans for additional features and businesses


MeisterTask Mac Manage Projects

MeisterTask is another great project manager that uses the Kanban methodology and is available across platforms. Create projects, assemble your boards, and add your cards with an intuitive interface.

MeisterTask notable features:

  • Use checklists and sublists for breaking up larger projects.
  • Set up recurring to-dos, workflow automations, and task relationships.
  • Work with others at home or in the office with sharing, assigning, and collaborating features.

You can also take advantage of the built-in time tracking tool, attach files, add due dates, and more. MeisterTask is a terrific tool for keeping up with all you have to do for business, school, and home projects.

  • Availability: iPhone, iPad, Mac, Windows, Android, and the web
  • Cost: Free with pricing plans for businesses and teams

Taskade – Manage anything!

Taskade Mac Manage Projects

Stepping away from Kanban tools, Taskade gives you everything you need to organize your projects and tasks in an attractive interface. You can set up multiple workspaces, so you can create one for work, one for school, and one for home, as examples.

Taskade notable features:

  • Create lists of to-dos, notes, and outlines.
  • Use tags to organize and prioritize items.
  • Assign tasks to others and use the chat feature to discuss them.

Taskade is a nice tool for managing projects and tasks that gives you a calendar, lets you star and search, and provides templates and customizations.

  • Availability: iPhone, iPad, Mac, Windows, Android, browser extensions, and the web
  • Cost: Free with a pricing plan for additional features with the pro version

Todoist: To-Do List & Tasks

Todoist Mac Manage Projects

While Todoist may be known more as a task management app, you can also use it to manage projects easily. Just add a project and then start creating the tasks for it.

Todoist notable features:

  • Create tasks with subtasks.
  • Add due dates and set priority to make important tasks stand out.
  • Quickly view what’s due today and in the next week.

Todoist is a good tool to use for managing simple projects with its tasks and subtasks. And you can share the workload with your family or coworkers using the sharing and collaborating features.

  • Availability: iPhone, iPad, Mac, Windows, Android, browser extensions, and the web
  • Cost: Free with a premium version that includes reminders, file uploads, custom filters, and more

Wrapping it up

When it comes to keeping track of tasks and projects, simple is usually better. Each of these free Mac apps for managing projects gives you exactly what you need to get thing done.

Do you already use one of these Mac project management apps or would you recommend a different one?