iCloud Calendar

How to print certain events or events in a time range in Calendar on Mac

Print Day Events in Calendar on Mac

You can use the Calendar app for more than business meetings or doctor’s appointments. You might use it to set up a vacation itinerary, class schedule, or conference agenda. And with this, you can easily print the exact events you need and use a date or time range.

What’s nice about the print options for Calendar on Mac is the flexibility. Print a certain view or a list, choose which even types to include, and select the timeframe. For those occasions when you want a physical schedule of events in your hand, here’s how to print specific items and by time in the Calendar app.

How to email or message Calendar event participants

Calendar Year View on Mac

When you create an event in Calendar, you can easily attach files, notes, and even links. Plus, you can add these types of items after you set up the initial event. But that doesn’t guarantee your participants will notice these additions. Sometimes, sending a message ahead of the event is the way to go.

You may not realize it, but the Calendar app on Mac gives you a simple way to email or message all event participants at once. So you can send an email with file or message them with important details ahead of time. Here, we’ll show you how to use this somewhat hidden feature in Calendar.

Easy ways to reply to Calendar event invitations on Mac

Mac Calendar Event Invitations

When you receive an invitation to a Calendar event on Mac, you have more than one way to see it and reply to it.

Depending on how your notifications are set up, you might see an alert on your screen, in the Notification Center, or badge app icon in your Dock. You should also have email for the invitation waiting for you in your mailbox and a notification in the Calendar app itself.

With the flexibility you have for viewing Calendar event invitations, you also have several ways to reply to them. Here, we’ll walk you through your options.

How to propose a new time for a Calendar event invitation

Propose New Time for Calendar Event on iPhone

When you receive an event invitation, you may have a conflict with the date or time. In the Calendar app, you can propose a new time to the event organizer. This saves you from phone calls or the back and forth via email to reschedule the event. You can propose a new time before or after you accept the event invitation.

Here, we’ll show you how to use the built-in feature for proposing a new time for a Calendar event. And we’ll walk you through it on Mac, iPhone, and iPad.

How to work with all-day and multi-day events in Calendar

Calendar Year View on Mac

As we all know, events don’t always last an hour or two. A holiday, anniversary, or birthday lasts all day long. Vacations, getaways, and conferences can last days or even weeks. So when you want to add an all-day or multi-day event to Calendar, you’ll need to do it the right way to avoid overlap, confusion, or mistakes.

Here, we’ll show you how to create and edit all-day and multi-day events in the Calendar app.

How to stop sharing calendars in the Calendar app

Stop Sharing a Calendar on iPhone

The ability to share a calendar comes in handy for work and personal events. And the Calendar app makes sharing simple on iPhone, iPad, and Mac. But what happens when you want to stop sharing your calendar? Maybe it’s a work calendar and your coworker left the company or a personal calendar you only shared for a short time, like for vacation plans.

Here, we’ll show you how to stop sharing a calendar in the Calendar app on iPhone, iPad, and Mac.

How to edit Calendar colors on iPhone, iPad and Mac

Calendar iPhone Edit Color

You don’t have to be termed as a visual person to appreciate color-coding. Assigning colors to things can help you spot what you want faster. So the Calendar app on iPhone, iPad, and Mac gives you this option. When you apply a color to a calendar, every event on that calendar will display in that color. This is useful if you use multiple calendars.

You may not have taken the time to set it up or maybe you’re new to Calendar. Here, we’ll show you how to edit and assign colors for your calendars in the Calendar app on iOS and Mac.

How to create, edit and delete repeating events in Calendar

Repeating Event Calendar Mac

Events come in all shapes and sizes, from those that happen only once to others that take place regularly. Things such business meetings, school courses, or continuing education classes are all perfect examples of recurring events.

So if you have an update meeting with your team every Monday at 8 AM, why take the time to add this to your calendar every single week when you can create a repeating event. The nice thing about using Apple’s Calendar for regularly scheduled events is that you have a lot of options and flexibility.

Whether you’re completely new to the Calendar app or simply haven’t checked out the features for recurring events, this tutorial is for you! Here’s how to create, modify, and cancel repeating events in Calendar.

How to view Calendar events in separate windows on Mac

Calendar Event Windows on Mac

If you use the Calendar app on your Mac, you know how easy it is to see your upcoming events. But what if you want to compare events side-by-side? For instance, maybe you received two invitations that look the same and you want to make sure they aren’t duplicates. Or perhaps you want to compare the details, notes, invitees, or other attached items for two or three events.

Normally, you would open one event, have a look and then open the second, third, and so on. But that’s not really the most effective way, especially if the invites contain a lot of items.

Here, we’ll show you how to view Calendar events in separate windows on Mac. This lets you see the events right next to each other for a better comparison.

How to set your default Calendar account on iPhone, iPad and Mac

New Event Calendar App on iPhone

One of the nice things about the Calendar app is that you can set up multiple accounts. This lets you add events to an iCloud or Gmail calendar and a personal or work calendar; both separate of each other.

But if you find yourself adding events to the same calendar most often, you might want to set the default calendar account. This way, every new event you add will automatically go on that calendar, yet you can still change it to a different one if needed.

Here’s how to set you default Calendar account on iPhone, iPad, and Mac.

Keyboard shortcuts for Calendar on Mac

iMac keyboard iPad Calendar - Calendar keyboard shortcuts

The Calendar app is another handy tool to have on your Mac. And with it, comes a list of helpful keyboard shortcuts.

For changing the view, jumping to a day, week, or month, and creating or editing events quickly, check out these keyboard shortcuts for Calendar on Mac.