Keynote Outline View on MacBook

If you’re a fan of outlines, then you know that an outline gives you an organized way to structure your document. With a hierarchy using bullet points, it keeps your content nice and neat. So if building a presentation in Keynote is easier for you with an outline, then take advantage of Keynote’s Outline view.

Outline view is just as simple to use, organizes your content, and lets you focus on the mission of your presentation. Here, we’ll show you how to use Outline view on iPhone, iPad, and Mac with Keynote 10.2 or later.

Outline view in Keynote on iPhone and iPad

Create a new outline in Keynote on your iPhone or iPad by tapping the plus sign at the top of the Presenter Manager and picking Start an Outline. Or, change your current view by tapping More (three dots) on iPhone or View Options on iPad and selecting Outline.

Start or Open Outline View in Keynote on iPhone

Then, you can do the following in Outline view:

Add a slide: Tap the New Slide button or select a slide in the outline and tap Return twice to add a slide after it.

Insert subheadings or bullet points: Tap a slide in the outline and tap Return on the keyboard.

Adjust the indent level: Select a slide or bullet point and use the Indent or Outdent arrow buttons.

Change the slide order: Tap, drag, and drop slides in the outline.

Use Outline View in Keynote on iPhone

To exit Outline view, tap More (three dots) on iPhone or View Options on iPad and select a different view.

Outline view in Keynote on Mac

Open Outline view in Keynote on your Mac using the View button in the toolbar or View > Outline from the menu bar.

Then, you can do the following in Outline view:

Add a slide: Use the Add Slide toolbar button, click Slide > New Slide from the menu bar, or select a slide in the outline and press Return to add a slide after it.

Insert bullet points: Select a slide in the outline and press the Tab key.

Adjust the indent level: Select a slide or bullet point and press Tab to increase the indent or Tab + Shift to decrease the indent.

Change the slide order: Select, drag, and drop slides in the outline.

Use Outline View in Keynote on Mac

To exit Outline view, use the View button in the toolbar or click View from the menu bar and select a different view.

Wrapping it up

Outline view in Keynote gives you a great way to start building your slideshow. You can use this view to enter your text and bullet points, and then switch views to add objects, arrange images, or include transitions or animations.

Which view do you prefer to use when working in Keynote? Do you switch between views for different tasks or use one on iOS and another on Mac? Share your own tips and tricks with us!

For more, take a look at how to use Reading view in Keynote along with Pages and Numbers or how to customize your lists in all three apps.