Learn how to save an email as a PDF document on your iPhone, iPad, or Mac without having to use third-party apps or dedicated printing extensions.
PDF is an optimal format for saving emails because PDFs can be shared and viewed across major platforms like iOS, macOS, Windows, and Android. You can also save these email PDFs locally on the device or in cloud storage like Dropbox.
This tutorial is for Apple’s Mail app on the iPhone, iPad, and Mac. Third-party email clients such as Gmail have their own feature to print emails as PDFs. Keep in mind that email attachments won’t be saved in your PDF, but you can always print them separately in the Mail app or save them to your device to print later.
Convert email to PDF on iPhone or iPad
1) Go to the Mail app and open an email.
2) Tap the forward button and select Print.
3) You’ll see a preview of what your email would look like when printed. Zoom out on the preview with a pinch-out zoom gesture or touch and hold it, and then tap the preview.
4) What you’re seeing now is a PDF. Tap the share icon to share it with people, apps, or devices.
Convert emails to PDF on Mac
Launch the Mail app on your Mac and open the email to save as a PDF. Then click File > Export as PDF in the menu bar, select the location for your PDF, and click the Save button.
With the email PDF saved on your Mac, you can reference it anytime, even without an internet connection, share it with others, or include it in your regular backups.
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