How to share Reminders lists with others

By , Apr 27, 2013

How to share reminders 3

I have to admit that, ever since I discovered Wunderlist, I stopped using my Reminders app for the most part. I love Apple’s Reminders application and had used it for a while on all of my devices. I think I just wanted to try something new when Wunderlist came out and it satisfied my listing needs.

When Sebastien asked me to write a how-to guide for sharing Reminders on iCloud, it rekindled my love of the simple list-making app. Not only is it easy to create and edit reminders, but you can also share and collaborate on lists with anyone else in the world, even if they don’t have an Apple device with them. All they need is their iCloud account…

To be clear, you cannot invite others to share your Reminders lists from your iPhone, iPad or iPod touch. You must use your Reminders app on OSX version 10.8.2 or later. If you don’t use a Mac computer, have not fear. You can access your productivity apps from iCloud.com. Just log in using your iCloud account information. Most people’s iCloud account is the same as their Apple ID (the account info and password used to buy music and apps).

Even though you have to set up the sharing feature on your computer, you can immediately see all of the changes that are made in your Reminders app on you iOS device. Once the list is shared, you are free to go back to mobile.

If you are using a Mac computer, running OSX version 10.8.2 or higher:

Step 1: Launch Reminders app on OSX

Step 2: Find the list you want to share and hover over it. When you see the icon that looks like a crooked Wi-Fi signal (called a broadcast icon), click it.

Step 3: Enter the email address of the contact or contacts you want to share your list with. You can invite multiple people, but be sure you are inviting them using their iCloud-connected email account.

Step 4: Click “Done” and wait for your contacts to join the list.

If you are using a Windows-based computer, go to iCloud.com from any Web browser and log in using your iCloud account information. Then, follow steps 2 through 4.

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Once you’ve shared a list, the person or people you are sharing with can see all of your archived items, plus the current list. They can also edit the list. So, if you share a grocery list with your wife, the two of you can add or remove any items. It is as if you are sitting in the kitchen together while making the list.

When a person accepts your invitation to share a Reminder list, you will receive an alert on all devices that feature the Reminders app.

All changes that are made to your list will be immediately viewable in our iOS Reminders app. So, if your boss makes a note on one of your projects, you’ll know about it before you start working on it.

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If you no longer want to share a list with one or more of your contacts, you can remove them just as easily as you invited them.

Hover over the broadcast icon again and click on their name. Select “Remove” and then done, and they will no longer have access to your list. However, all of their changes will remain on your list.

Now, you know how to share Reminders using iCloud. Hopefully, Apple will include Reminders list sharing for iOS in the next update. It is just silly not to.

Do you use Apple’s Reminders app? If not, what list app do you use instead?

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  • http://twitter.com/DvdGman David Gitman

    thanks

  • http://twitter.com/AGBowser Ashley Bowser

    My wife and I use this for grocery lists among other things. So we can add to the list as we think about things.

    Just wish that you could invite people from the app. Would make it more user friendly. iOS 7?

  • iospixel

    @Lori Gil
    “I think I just wanted to try something knew when…”

    I imagine one meant “new”. I wouldn’t usually point it out but it bugged me throughout the whole article. Haha! Thanks!

    • lorygil

      Thanks. Fixed.

  • http://www.iphonea2.com/ iPhoneA2

    I love it, thanks

  • genXhippie

    To be fair, I think the title of this write up should include “OSX only”, or something to that affect that indicates it for specific users, imo.

    • iospixel

      I believe this can be achieved on a PC via icloud.

      • genXhippie

        You’re correct..

    • http://www.facebook.com/justin.thurmond Justin Thurmond

      did you skim past the part that taught you how to do it via PC?

      • genXhippie

        Sorry,actually I did not (i missed that). I just read it again and caught it.

      • http://www.facebook.com/justin.thurmond Justin Thurmond

        ;) it happens!

  • SimonReidy

    I use a combination of the Reminders app for to location based/timed do lists, and the free iOS app ‘AnyList’ for all other frequently used lists like shopping.

    Providing the other person you want to share lists with downloads AnyList as well, you can easily create shared lists, and enable push notifications when changes are made. It will also remember any previous entries for quickly re-adding to a list.

    AnyList also has a cool work-around to add entries using Siri, by automatically importing entries from a custom list created in the iOS Reminder app.

  • http://www.carloborja.com/ Carlo Borja

    In my case, I love putting everything in Evernote. But still, this is useful for those who want to use stock apps.

  • Eric

    Hi.

    I have one problem with the shared reminders list:

    When my girlfriend make changes to the grocery list I get an email about every changes. This is annoying if she makes a list with 20 groceries I get 20 mails. Can I change this?

  • dallasts

    is this feature gone? I can’t find the broadcast icon anymore?