Customize Create Paragraph Styles Pages Mac

When you’re working on a document in Pages, Numbers, or Keynote, you have a handy feature called Paragraph Styles. While the feature is labeled Paragraph Styles, most people think of these more as “text styles” because they automatically format the text elements of your document like the title, headings, and body.

By using Paragraph Styles you can save yourself from manually formatting the font style, size, and color because you can simply apply a style with a click or tap.

You can also customize those preset Paragraph Styles as well as create your own styles that you can use throughout your document. This saves you from continually having to change the font style, size, or color of your text manually.

Here, we’ll show you how to customize existing and create new Paragraph (or text) Styles in Pages, Numbers, and Keynote.

Customize and create Paragraph Styles in Pages, Numbers and Keynote

Like many other how-tos we’ve brought you for Pages, Numbers, and Keynote, the process is the same for all three applications. And the same is true for working with Paragraph Styles.

Customize a Paragraph Style on Mac

So, open one of the apps to the document you want to work with and follow these steps to customize an existing Paragraph Style. We’ll be using Pages for this tutorial.

1) Select your text and apply a Paragraph Style to it by clicking the Format button, and then picking a style from the drop-down list at the top of the sidebar.

Pick Paragraph Style Pages Mac

2) With your text still selected, make your changes in the sidebar for the font style, size, color, or however you want to format it.

3) When you finish, you’ll see the Paragraph Style at the top now has an Update button. Go ahead and click Update.

Update Paragraph Style Pages Mac

4) That Paragraph Style will now have your changes to it, and you can reuse it throughout your document.

Create a Paragraph Style on Mac

Maybe you don’t want to update an existing Paragraph Style because you still want to use it, but you also want to use it with changes. This is when you can take advantage of creating your own.

1) Select your text and make sure the Format sidebar is visible.

2) Choose a Paragraph Style to start with (body text will default to the Body style) and then format your text using the options in the sidebar.

3) When you finish, click the Paragraph Styles drop-down box at the top and click the plus sign.

Create Paragraph Style Pages Mac

4) You’ll see your style appear in the list ready for you to name your style. So, pop in a name and hit Return.

Name Paragraph Style Pages Mac

Your new style will now be in the list for you to use throughout your document.

Rename or delete a Paragraph Style on Mac

You can rename or delete a Paragraph Style easily if necessary.

Select the style in the drop-down list and then click the arrow to the right. Pick Rename to give it a new name or Delete to remove it.

Rename Delete Paragraph Style Pages Mac

If you Delete the style, you’ll be asked to select one to replace it. So if your style was for body text, for example, you can pick Body to use the preset style.

Delete Paragraph Style Pages Mac

Customize a Paragraph Style on iPhone and iPad

If you use Pages, Numbers, or Keynote on your iPhone or iPad, you can customize an existing Paragraph Style there too. Again, we’ll use Pages for this how-to.

1) Select your text and apply a Paragraph Style to it by tapping the Style button (brush icon) and picking a style from the drop-down list.

2) With your text still selected, make your changes for the font style, size, color, or however you want to format it.

3) When you finish, you’ll see the Paragraph Style now has an Update button. Go ahead and tap Update.

4) That Paragraph Style will now have your changes to it, and you can reuse it throughout your document.

Update Paragraph Style Pages iPhone

Create a Paragraph Style on iPhone and iPad

You can also create and reuse your own Paragraph Style on iPhone and iPad.

1) Select your text and tap the Style button.

2) Choose a Paragraph Style to start with and then format your text.

3) Tap Paragraph Styles and then tap Edit.

4) Tap the plus sign.

Create Paragraph Style Pages iPhone

5) Give your new style a name and tap Done.

6) You’ll see your style appear in the list ready for you to reuse.

Name Paragraph Style Pages iPhone

Rename or delete a Paragraph Style on iOS

You can rename or delete a Paragraph Style on iOS, just like Mac.

1) Tap the text with the style applied to it and then tap the Style button.

2) Select Paragraph Style and tap Edit.

To rename a style, tap it, enter the new name, and tap Done.

To delete a style, tap the minus sign and then tap Delete.

Rename Delete Paragraph Style Pages iPhone

Wrapping it up

Keep in mind that any Paragraph Styles you customize or create will only apply to your current document. They will not modify the styles for other documents in any of the three applications.

What are your thoughts on the Paragraph Styles feature in Pages, Numbers, and Keynote? Are you happy with the options you have or do you plan to make some changes? Let us know below or hit us up on Twitter!