Set Password from Menu Bar for Numbers on Mac

Whether you use Apple’s Pages, Numbers, and Keynote applications for work or personal reasons, you might want to protect a document with a password. This can keep prying eyes from being able to access private files.

Once you set a password, no matter where you try to open that document, you’ll need the password. For instance, if you set a password for a Pages document on Mac, you’ll still need the password to open it on your iPad. This adds a nice layer of security to your most important files.

Here’s how to password protect your Pages, Numbers, and Keynote documents on iPhone, iPad, and Mac.

Password protect documents on iPhone and iPad

Open Pages, Numbers, or Keynote and document that you want to set a password for on your iPhone or iPad.

1) Tap the More (three-dot) icon from the top right.

2) Select Set Password.

3) Type the password, verify it, and optionally include a hint. You can enable Open with Touch ID here as well.

4) Tap Done.

Set Password for Numbers on iPhone

Now, if you try to open this document again, whether on your iOS device or Mac, you’ll be prompted for the password.

Password Required for Numbers on Mac

Change or remove a password on iPhone and iPad

If you need to change a password that you set at some point, you can do this just as easily. Plus, you can remove a password down the road. Open the document and do the following.

1) Tap the More (three-dot) icon from the top right.

2) Select Change Password.

3) To make a change, type the current password, the new password, verify the new password, and optionally include a new hint. You can enable Open with Touch ID here too.

To remove the password, turn off the slider at the top for Require Password. Then, enter the current password.

4) Tap Done.

Change or Remove Password for Numbers on iPhone

Password protect documents on Mac

Open Pages, Numbers, or Keynote and document that you want to set a password for on your Mac.

1) Click File from the menu bar.

2) Select Set Password.

3) Type the password, verify it, and optionally include a password hint. You can enable Remember this password in my keychain here as well.

4) Click Set Password.

Set Password for Keynote on Mac

Just like on iOS, when you try to open this document again, whether on your Mac or iOS device, you’ll be prompted for the password.

Password Required for Keynote on iPhone

Change or remove a password on Mac

1) Click File from the menu bar.

2) Select Change Password.

3) To make a change, type the current password, the new password, verify the new password, and optionally include a new hint. You can enable Remember this password in my keychain here too.

To remove the password, enter the current password and then click the Remove Password button.

Change or Remove Password for Keynote on Mac

Wrapping it up

Password protecting your Pages, Numbers, or Keynote documents might not be something you have to do every day but knowing how to do it is important when you need it.

Do you find a need to password protect these types of documents on iOS or Mac?