Productivity

How to insert block quotes in Mail on iPhone, iPad, and Mac

Sandy Writtenhouse ∙ April 1, 2021

The Mail app gives you ways to format your emails like highlighting text and using customized fonts and colors. Another convenient feature is the ability to use quotes or block quotes. You’ll see this feature used mostly when forwarding or replying to an email. The original email below will be quoted. But you can use this feature to manually add quotes when composing an email.

This comes in handy if you want to, well, quote something like a statement from your boss or question from a client. But you can also use it to easily call out specific text in your email so your recipient spots it quickly.

Here, we’ll show you how to insert block quotes in the Mail app on your iPhone, iPad, and Mac.

How to add photos, music, or movies to Pages, Numbers, and Keynote documents

Sandy Writtenhouse ∙ March 30, 2021

The Media Browser is exactly what it sounds like. It’s a tool for looking through or searching for media like photos, music, and movies. So if you want to include an item in your Pages, Numbers, or Keynote document on Mac, the Media Browser is your go-to tool.

Here, we’ll show you ways to access the Media Browser, find items with it, and insert media into your documents.

How to work with tables in Keynote on Mac, iPhone, and iPad

Sandy Writtenhouse ∙ March 29, 2021

When you’re creating a Keynote slideshow, you might consider using a table for a nice way to format your data. Your presentation may be for an organization where you want to show financial data or a company where you want to display product sales. Whatever it is, using tables in Keynote is just as easy as using them in Pages, and just as beneficial.

Here’s how to work with tables in Keynote including inserting, formatting, and adjusting them.

How to share documents from Pages, Numbers, and Keynote

Sandy Writtenhouse ∙ March 26, 2021

When you finish working on a document in Pages, sheet in Numbers, or slideshow in Keynote, you may want to share it with someone. You don’t necessarily want to collaborate with them, which involves a different how-to for working on the document together. But you want to send it to them as a finished product.

You have various ways to share documents directly from Pages, Numbers, and Keynote along with different options when sharing it from Mac. So here, we’ll walk you through how to share a document on iPhone, iPad, and Mac.

How to collaborate in Pages, Numbers, and Keynote

Sandy Writtenhouse ∙ March 25, 2021

You can easily share a document you create in Pages, Numbers, and Keynote. But that’s handier if your document is finished or you’re not looking for input. So if you’re composing a document that you want to work on with someone, these apps offer a nice collaboration feature.

When you collaborate, you’re working on it together and reviewing the other person’s input. You can use track changes or comments which is sort of like discussing it in the same room. This gives you an easy way to create the ultimate final product.

So here, we’ll show you how to start collaborating on your documents in Pages, Numbers, and Keynote. And we’ll go through instructions for Mac, iPhone, and iPad.

How to use zoom in Pages, Numbers, and Keynote

Sandy Writtenhouse ∙ March 24, 2021

Zoom is one of those features meant to make our lives easier but is often overlooked for certain tasks. Sure, you may be used to zooming in on a photo your friend texts you, but do you think about the same action when you’re working on a document?

In Pages, Numbers, and Keynote on Mac, you can use the handy zoom feature in the toolbar. But there are also additional options for this feature in the menu bar. The functions differ per these three applications and between Mac and iPhone or iPad.

There’s never a reason to struggle to see something in these three apps with the helpful zoom option. So here, we’ll show you how to use zoom in Pages, Numbers, and Keynote.

How to resend an email with Send Again in Mail

Sandy Writtenhouse ∙ March 23, 2021

Have you ever sent an email that you wanted to send again the exact same way? Maybe the email came back undeliverable, maybe you realized you used the wrong email address, or maybe you wanted to send it to more than one person small changes.

When you forward an email, there are strings attached. For instance, there is information in the email header and the original message is quoted beneath. But if you use the Send Again feature in Mail, you are sending the exact same original email again.

Interested? Here’s how to resend emails with Send Again in Mail on Mac, iPhone, and iPad.

How to insert and format charts in Pages

Sandy Writtenhouse ∙ March 23, 2021

We mostly think about using charts when working in an application like Numbers. After all, that’s where we use a lot of numerical data and perform data analysis. But if you’re creating a report, proposal, or similar document where a chart could be beneficial, Pages has you covered.

What’s nice about the chart feature in Pages is that you can just pop in a chart, add a small amount of data, and you’re done. If you want to spruce it up, you can, but you don’t have to.

To make your next document a little more eye-catching, we’ll show you how to work with charts in Pages.

How to group and ungroup slides in Keynote

Sandy Writtenhouse ∙ March 19, 2021

When you’re creating a slideshow in Keynote, especially a lengthy one, it’s important to keep things organized. You could have a presentation with over 100 slides and are continuing to insert more and rearrange them. One good way to keep everything organized is by grouping slides.

Grouping slides in Keynote doesn’t affect your presentation. It’s merely a way to keep related slides together or move them in a group. This is helpful if you have a set of slides that naturally belong together and you want to make sure they stay that way.

Here, we’ll show you how to group slides as well as ungroup them in Keynote on Mac, iPhone, and iPad.

How to work with tables in Pages on Mac, iPhone, and iPad

Sandy Writtenhouse ∙ Updated July 17, 2022

If you’re creating a report, proposal, or essay, you can take advantage of tables in Pages. These can format and present your data neatly. And while you can certainly create a table in something like Numbers and copy it over, it’s not really necessary, especially if it’s a small amount of data. You can also use tables in Pages to structure other things in a nice grid format, like images, logos, or shapes.

Here, we’ll show you how easy it is to work with tables in Pages on Mac, iPhone, and iPad.

How to add check boxes, sliders, and star ratings in Numbers

Sandy Writtenhouse ∙ March 17, 2021

Numbers is more than a simple spreadsheet application. You can do things like create a form for data entry and insert interactive charts, in addition to tracking. Another great feature is the ability to add controls like check boxes, star ratings, pop-up menus, sliders, and steppers. These items give you easy ways to do data entry, fill out forms, and analyze your data.

Here, we’ll show you how to add each of these controls and adjust their settings to fit your needs. So if you want to add a check box, slider, star rating, or similar control in your next Numbers sheet, here’s how.

How to insert and format the current date and time in Numbers

Sandy Writtenhouse ∙ Updated July 28, 2022

How many times have you typed the current date or time into a Numbers sheet? You might be using a spreadsheet for tracking weight, a work schedule, or activities, and enter the date each time you open it. Or, you might use Numbers for employees or team members and ask them to record the time they make their entries.

What’s nice about Numbers is that you can insert the current date and/or time without typing it in or using a formula to make it happen. You can also format both, here’s how.