Not all tasks are created equal. No doubt you either have taken the trash out or you have not, but there is a vast number of daily challenges that are conquered in increments, tasks that can be taken on for an hour, then sidelined at their half way point and ultimately capped off in the afternoon. Users of Apple’s Reminders app might know the struggle to approximate a progression-based task to the binary reminder framework we are provided: ever tried to make the Reminders app nudge you every day until you have hit the treadmill five times per week, or let’s say read ten chapters of your book? For all intends and purposes, it’s cumbersome.

Taskful sets out to remedy the pain of that. It also lets the user select only certain days of the week to remind you of due tasks (e.g. weekdays) and will smartly display the items relevant to you on a specific day and, more crucially, blank out tasks set for a future date. Needless to say this can be priceless for people quickly throwing their hands up when faced with a dauntingly long list of tasks. To bolster the sentiment, the app also automatically breaks up longer tasks into daily chunks.

How intelligent is this thing really?

Naturally, for a smart task manager to really hit its stride, it takes equally smart data input. Such being the case, you’re going to want to learn the nitty-gritty of Taskful before judging the application’s utility.
So let’s briefly talk about the mechanics of it:

On the face of it, Taskful and Apple’s Reminders app share some structural traits. That is, both offer category based sorting of items, in which each category (Urgent, Finance, Work) is represented by a color of your choosing. That’s about where the similarities come to an end however, because on Taskful, filing away a task properly is swiftly accomplished by swiping left and right to change the background color of your note during creation. At the same time, the app will analyze your task as you scribble it down and immediately glean information such as dates and numbers.

Based on its reading, smart bubbles right below the draft will interpret your input and suggest measuring sticks for your task. You can tap and confirm or manually alter them. To exemplify, use a number like ‘4’ in your task, now mark the little ‘Amount: 4’ bubble magically popping up beneath the text and as a result, the reminder needs to be tapped four times to be considered finished by Taskful. Until then, a big and rewarding progress bar will grow in 25% increments every time you come one stop closer to your goal.

Along the same lines, Taskful is also capable of acting as a quirky step tracker. On launch, the app asks permission to read and write HealthKit data, meaning the app can track your step count and remind you to get off the couch if you haven’t ticked the ‘walk 600 steps’ reminder at night.

It goes without saying that these are just two hands-on examples of how to put Taskful to good use, not so much selected at random but rather intentionally to demonstrate the app’s versatility. What’s more is that it comes with a good deal of UI customizations such as a built-in dark mode. In other words, both in scope and depth Taskful decidedly one-ups Apple’s Reminders. And above all else, it feels good to look at one unifying ‘All Tasks’ tab, something Reminders’ stacked business cards look sort of makes impossible.

Competing in the world of task managers and to-do lists is a tough gig on the App Store, yet it appears as though Taskful has found the sweet spot to prevail. It is also earning the right accolades along the way, with Apple just recently featuring the app in the ‘Apps We Love’ category in various countries including the US, Australia and New Zealand.

Taskful is available on iPhone and iPad, the latter of which just added split screen support to round the package off nicely. If you want to give the app a whirl, it is currently priced at a reasonable $1.99.

Link to App Store: Taskful ($1.99)

  • basilis

    can it sync with icloud reminders?

    • burge

      It doesn’t say say so if you read the App description

    • brian.

      Fantastical. Looks like I’ll be sticking with that.

      • basilis

        i use it daily, but reminders-wise is not as strong as calendars-wise. This is why I seek for an alternative.

      • brian.

        I hear you. Different flavors for different folks. I was hoping a while back that an app like Clear would be able to do this with Reminders, but I have yet to see it. You have to buy their desktop app.

        Also, reminders is really nice on desktop because you just just type “Coffee tomorrow at 8AM” and it will fill in the date and time. I’m not sure why this didn’t make it into the iOS app.

  • john snow

    Just another 1000000 to-do list

  • Agneev

    How does this app compare to Things 3?

  • Alexander S

    How do you undo completed tasks? It’s so easy to accidentally hit on the task and mark it completed. Hitting more will keep the counter going.